Key Objectives of the Position

The Accountant/Admin Assistant will provide financial, administrative, and HR support to ensure smooth functioning of WeWorld’s operations in Tanzania. The position contributes to the effective implementation of donor-funded projects through accurate accounting, proper management of administrative processes, compliance with HR procedures, and support to partner organisations.

Key Responsibilities

1. Finance & Accounting

• Manage petty cash transactions, ensuring timely and accurate recording in the SQUARE double-entry accounting system.
• Record expenditures for projects, ensuring accuracy and compliance with WeWorld and donor requirements.
• Conduct monthly bank and cash reconciliations.
• Archive and digitally scan all financial vouchers and supporting documents by project and budget line, updating SharePoint regularly.
• Support the Head of Support Service in donor financial reporting and preparation of monthly financial statements.
• Liaise with Tanzanian authorities including TRA, NHIF, WCF, NSSF, and other relevant institutions
• Prepare and submit monthly payments and statutory returns for staff salaries and other deductions.
• Ensure compliance with national labor and tax regulations.

2. Partner Financial Support & Sub-Grants

• Verify financial reports from partner organisations and CSOs, including checking supporting documentation.
• Support field missions to partner organisations for financial monitoring and verification.
• Provide technical support to partners in revising financial reports, ensuring compliance with donor and WeWorld standards.
• Maintain a proper archive (physical and digital) of CSO financial reports and supporting documents.

3. Administration & Logistics

• Assist in preparation of requests for quotations, purchase orders, and contracts in compliance with WeWorld procurement procedures.
• Monthly airtime recharge for staff and guests as may be required
• Support/Collaborate Proc & Log on proper filing and archiving of administrative documents, contracts, and procurement files.
• Support day-to-day office operations and liaise with service providers when needed.

4. Human Resources

• Assist in preparation and management of staff contracts (new and renewals).
• Maintain HR files (physical and digital), ensuring confidentiality and proper record keeping.
• Manage staff leave records, attendance registers, and monthly timesheets for donor-funded projects.
• Support communication with staff on HR-related matters.
• Act as a focal point for employment-related matters with We World’s legal consultant.
• Support visa, resident, and work permit applications for WeWorld guests and new expatriate employees.
• Act as focal person for updates on employment matters to all staff, ensuring timely dissemination of relevant information.

5. Other Duties

• Perform any other tasks assigned by the Admin Coordinator, Head of Support Service, or Country Representative in line with the role.
  

Qualifications, Skills and Experience Education:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.

Professional Experience:

• At least 3 years of proven experience in finance, administration, or HR with local or international NGOs.
• Experience working with donor-funded projects and sub-granting arrangements is an asset.

Technical Skills:

•  Strong knowledge of accounting principles and practices.
• Experience with accounting software (knowledge of SQUARE system is an added advantage).
•  Strong computer skills, particularly MS Excel and MS Office Suite.
• Familiarity with HR administration processes (contracts, leave management, timesheets).
• Knowledge of procurement and logistics procedures within an NGO setting.

Soft Skills:

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Ability to work independently while being a team player.
• High level of integrity, accuracy, and attention to detail.
• Cultural sensitivity, adaptability, and commitment to NGO values.

WeWorld TANZANIA is sensitive to equal employment rights for vulnerable groups, so we particularly encourage applications from women and people with disabilities.

How to apply

Send your CV (indicating two references: name, telephone contact, and email) and letter of motivation to tz.hr.sele@weworld.it

Please indicate the reference number of the vacancy Ref: TZ/ACC/25/01 in the subject line of your email.

Only shortlisted candidates will be contacted.